Free Nonprofit Budget Templates

nonprofit bookkeeping template

This fully customizable template helps you determine your organization’s monthly, quarterly, and yearly net income so that you can gauge the financial health of your nonprofit’s budgeted operations. To compare total expenses to actual revenue, simply enter expenses — such as salaries and wages, insurance, office supplies, equipment, and utilities — in the autotallying total yearly operating overage/surplus section. This template provides an accurate picture of your nonprofit’s budgeted operating costs and all-around fiscal health. This nonprofit accounting template is designed to make it easy to keep track of various accounts, manage budgeting and build basic financial statements.

nonprofit bookkeeping template

Feel free to add your unique tasks as well to complete the calendar and call it your own. This forecasting tool helps your nonprofit successfully navigate cashflow challenges. This customizable template makes it easy to build the charts & scorecards you need to get actionable financial intelligence.

Accrual Basis Accounting

Knowing the real costs of each program allows us to make informed decisions and choices that will lead to mission and financial success. This grant proposal budget template caters to nonprofits seeking funding for their organizations. Enter the details of your nonprofit’s year-over-year projected and actual revenue, along with expenses, to compare the former to the latter. With this comprehensive annual nonprofit operating budget template, nonprofit bookkeeping you’ll get  quarter-by-quarter and yearly insights into income and expenses. To calculate year-end budget totals, contrast income (e.g., sales, contributions, fundraising, etc.) with expenses (e.g., office equipment, transportation, utilities, etc.). Using fund accounting, not-for-profit organizations segregate donations and expenses into restricted, temporarily restricted, and general categories and accordingly use them.

  • Assets are anything your organization owns, like cash in your bank account, accounts receivable, inventory, or fixed assets.
  • Founder Michelle Carley has been in the business of helping small businesses with their bookkeeping for 30 years.
  • This calculation is called “the accounting equation,” and it’s the central principle behind all double-entry accounting systems.
  • A nonprofit organization’s accounting responsibilities aredifferent from for-profit businesses.
  • It’s important to keep income and expenses separate, but you should also speak to a tax expert to ensure you’re recording everything you need to safeguard your tax-exempt status.
  • By organizing your budget and allocations this way, you’re also setting up the accounting system to track and report the three functional expense categories required on audits and the IRS Form 990.

If that has not been your practice we urge you to gather some accurate information by completing a timekeeping report or adding time reporting to payroll or database records. We know from experience that allocating time based on general estimates or gut feeling is often inaccurate. The goal of program-based budgets and allocations is to gain a solid understanding of the true costs, and staff cost is too important to leave to guesswork. The cost of administration, categorized as indirect costs, adds value to every program at a nonprofit.

Make Room for Professional Accounting in Your Budget

Depending on your nonprofit organization’s assets or gross receipts, you’ll file Form 990, 990-PF, 990-EZ, or 990-N. Some churches and faith-based organizations may be exempt from this requirement if they have not formally filed for 501(c)(3) status. A nonprofit’s primary purpose is to provide services or programs that meet specific needs. A Statement of Activities reports revenue and expenses with donor restrictions and without. It is commonly known as net worth (NW).read more in the financial position statement.

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